Streamline Your Purchasing

Overview

The supplies checkout process in Allmoxy automates material allocation, inventory monitoring, and purchase order generation, giving you a seamless workflow from inventory management to vendor communication.

Getting Started

Once you've set up your product supply allocations and inventory thresholds, Allmoxy will automatically track your inventory levels and notify you when items need to be purchased.

Creating Purchase Orders

1. Navigate to Supplies ➡️ Checkout/Order
2. Look for the Need To Purchase list below the Check-In/Check-Out module
3. Review the comprehensive item details displayed:
   • Item information
   • Piece size
   • On Hand quantity
   • Allocated quantity
   • Minimum Quantity threshold
   • Qty to Order (auto-calculated based on Minimum Qty, but adjustable)

Sending Purchase Orders

1. Select items by checking the box next to each supply you need to order
2. Click Add to Purchase Order to create your PO
3. Order multiple supplies at once by selecting several items:
   • If supplies come from different vendors, Allmoxy automatically creates separate purchase orders for each vendor
   • Each PO contains only the relevant items for that specific vendor

Vendor Communication

When your purchase order is ready: 

1. An email is automatically sent to your vendor with complete information:
   • Detailed item specifications
   • Your contact information
   • Pricing overview
   • Comment section for special instructions
2. Send to multiple recipients by separating email addresses with semi-colons
3. Include a reply address to streamline vendor responses

Tracking & Receiving Orders

After sending your purchase orders:

1. Supplies will be marked as "On Order" in your inventory

2. Use either the Check-In/Check-Out module or the On Order section at the bottom of the page to:

• • Receive incoming items
  • Close completed Purchase Orders
  • Maintain accurate inventory records