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      Guide: Managing Financials in Allmoxy

      This guide provides an overview of all the financial capabilities inside your Allmoxy instance. Learn how to manage customer terms, take payments, run sales tax reports, and seamlessly send data to your financial software

      Feel free to click on any underlined words to access additional information on that topic!

      Establish your Company's Financial Settings and Tax Structure


      There are several financial settings you can set at a global level, which will impact all new customers and your company as a whole. To enable these settings, navigate to the gear icon ➡️ Financial. 

      1. Determine your Payment Gateway Settings: select between Stripe or Authorize.net

      2. Establish your Financial Order Settings: 

      Set your checkout flow

      Set Collections Settings

      3. Job Costing

      4. Payroll Settings

      5. Statement Editor

      6. Overhead Management

      Process Payments through Allmoxy

      Allow your customers to quickly pay for an order directly through their Allmoxy account! 
      Utilizing Stripe or Authorize.net, you can take payment directly through Allmoxy. 

      Set Customer Terms

      Allmoxy has two checkout flows you can use to drive customer payments. 

      1. Pay Before Processing
      This checkout flow requires that customers make a payment prior to submitting an order. If they chose to "Pay Later" their order maintains Bid status and is not converted to an order until payment is made. 

      This might require that you educate your customers to ensure their orders are accurate and finalized before submitting. Changes to already-paid orders could result in an outstanding balance or an overpayment on the invoice. 

      2. Use Credit Limit
      This flow allows customers to place orders without paying. If selected in the Financial Order Settings, you'll need to enter a default credit limit and order limit that applies to ALL customers. 
      If you need to change an individual company's credit limit, you can edit their company and override the system default amounts. 

      Then you'll determine the default status to charge a customer, this will start the clock on when an order is due. In individual company settings, you can also set a grace period (# of consecutive days, not business days). If you establish a grace period of 10 days with a default charge status of Shipped, then a customer's invoice is not considered past due until 10 days after the order is marked Shipped in Allmoxy. 

      Establish a Collections Process

      Utilize a customer's grace period and triggers to ensure you're communicating to your customers about their outstanding invoices! 

      Transmit Invoices to your Accounting Software

      To export invoices out of Allmoxy go to Financial ➡️ Export Invoices Queue. This queue lists every invoice that has been marked Shipped in Allmoxy. Simply select all or check individual invoices to export out. Select Export or Export & Clear to generate one CSV file with each invoice listed. 

      Utilize a 3rd party tool, like Saasant or Transaction Pro, to map Allmoxy's generated CSV headers to your accounting software's fields. Once mapped, you can seamlessly sync your Allmoxy invoices to your accounting software with just a few clicks.  

      Feeling futuristic? Utilize our Webhook action in Triggers to send the invoice information to a no-code automation tool, like Zapier or Make, and create a flow to automatically create new invoices in your accounting software. This method requires NO manual steps once created! 

      Run Financial Reports

      Allmoxy provides more than a dozen financial reports! Here are the more recommended reports to effortlessly track your invoices, taxes, and sales: 

      • Aging Report: view all open account balances and the age of each balance
      • Invoices: view all invoice data

      Important note: Sales reports only reflect orders that have been set to Shipped status. Orders in other statuses will not show up on these reports. 

      • Sales Tax Report: total the sales tax due per state for a certain timeframe
      • Sales by Attribute: view all sales history based on a specific attribute
      • Sales by Customer: view the sales history of each customer
      • Sales by Export Class: view the sales history of each export class (you can set the export class inside each product)
      • Sales by Product: view sales by each product
      • Sales by Product & Attribute: narrow down your sales by product and each option within a specific attribute. For example, view your door sales broken down by finish color within each product.