Allmoxy keeps two clocks. The time card is the work day: clock in when the shift starts and out when it ends. Job time is the shop clock: an employee clocks onto a specific order and a specific labor process so you can see how long each step of each job took. This page covers job time. It can be entered by hand or scanned from the barcode on your output pages.
Applies to: shops with production lines and labor processes set up (see Set up production lines). Anyone can clock their own time; clocking for someone else needs Edit Other Users Time Tracking.
In this article
- Clock time by hand: the Time Tracking dialog
- Clock time by scanning: the scanning station
- How clocking moves an order
Clock time by hand: the Time Tracking dialog
Click your avatar in the top right and choose Time Tracking.
- Date is today. Change it to record time for an earlier day.
- Employee is you. With the Edit Other Users Time Tracking permission you can pick someone else.
- Order: start typing the order number and pick it from the list; it can take a moment to find the order. A number that is typed but not picked is rejected as "Invalid Order Number".
- Doing What: the labor process, grouped by category.
- Hours is optional.
Then click one of the buttons:
- Clock In/Out with Hours empty starts a clock on that order and process. Clicking it again for the same order and process clocks out. Clocking onto a different process clocks you out of the first one and in on the new one, so one button does both.
- Clock In/Out with Hours filled records that many hours on the chosen date, without a running clock. Type a decimal (1.5) or h:mm (1:30).
- Done records that the step was finished without timing it (a zero-hour entry), or closes your open clock on that order and process if you have one.
Recent Activity below the form lists the latest entries: who, what, the order and the hours.
Clock time by scanning: the scanning station
A scanning station is any computer or tablet with a barcode scanner, set to Code 128, at a step in your process. One station is enough to start; most shops add one per station over time.
Click the avatar and choose Scanning Station, then pick an Action:
- Process Time Tracking: choose the Production Line and the process in Doing What, then scan the order's barcode into Order Start to clock in or Order End to clock out. Clocking out moves that line through the category's Auto Update status.
- Process Completed: scan to mark the step finished without timing it. Moves the line through the Auto Update status.
- Order Completed: scan the line-item barcodes to mark units complete; when everything is done the order moves to Completed.
- Shipped: scan to move the order to Shipped and stamp its invoice dates.
The scanner reads the barcode on any output page that carries one (most shops scan the parts list or the shipping ticket); see Barcodes and QR codes on output pages. Any scanner your team likes works; configure it from its own manual.
How clocking moves an order
Each process category has an Auto Update status. In the Time Tracking dialog, clocking in or recording hours moves the whole order to that status. At the scanning station, clocking out, Process Completed and Order Completed move that production line, and the order shows the lowest status of any of its lines, so one line finishing never moves the order past a slower line.
Things to know
- Clocking can move an order backward, including out of Shipped. If you clock a process linked to In Progress on a shipped order, the order drops back to In Progress. The dialog and the station warn once; a second click or scan goes ahead. Avoid clocking on shipped orders, or leave Auto Update at None on categories that should not move orders.
- You cannot add order statuses. The statuses (Bid, Ordered, Verified, In Progress, Completed, On Hold, Shipped) are fixed; labor processes are how you track the steps inside In Progress.
- Clocking out of the work day on your time card also closes any open job clocks.
Watch: Scanning station capabilities (older screens)