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Manage time cards and the payroll report

Review and correct employee time cards in Allmoxy with Timecard Management, add a missed day, export hours for payroll from the Employee Timecards report, and see punch IP addresses.

At the end of each pay period you review your team's hours, fix any missed or wrong punches, and take the totals to your payroll provider. Allmoxy does not run payroll itself; it gives you clean hours and pay to enter there.

Applies to: managers and whoever runs payroll. Editing anyone's time card needs Edit Any Timecard; employees with Edit His or Her Own Timecard can fix their own. The reports need the Employee Timecards report permission.

In this article

Review hours: the Employee Timecards report

Go to Reports > Financial > Employee Timecards.

  • Set the date range to the pay period, and filter by employee tags if you want one crew.
  • Each row is an employee with their hours and pay for the range. Click a row for the daily breakdown, or the employee's name to open their weekly time card.
  • To export for payroll, choose the employees and use Export as CSV in the sidebar.
  • To see where each punch came from, tick Expand Extra Data in the sidebar; the IP address of every clock in and clock out is shown.

Pay is hours times the wage stored on each punch. Salaried employees are paid their weekly salary for each week in the range.

Correct a punch: Timecard Management

Go to Financial > Timecard Management.

  1. In the filters, set From and To (the last month by default), leave Active and Inactive ticked to include former employees, and pick the Employee.
  2. Click Get Records. The employee's punches in that range are listed, including a shift that is still open.
  3. Hover over an entry and click the pencil to change the In or Out time or add a comment, or delete the entry.

The Employee list shows active employees first, then inactive ones, each sorted by first name, so you can pull time cards for anyone who has left. Use Export at the top for a PDF of the employee's punches.

Timecard Management filters and punch list

Add a missed day

Open the employee's time card (their Home page, or the Time Card tab on their contact page), click Add Entry, choose the day and the in and out times, and click Save.

Time card on the employee Home page with Clock In, Add Entry and Print a Timecard

Hours by job

To see what each person worked on during the period, use Reports > Managerial > Time Tracking. Filter by date range, employee or order status, and click the pencil at the end of a row to correct a job entry. It needs labor processes in use; see Track job time.

Things to know

  • Editing or adding a punch recalculates its pay at the employee's current wage. If a wage changed during the period, check edited rows.
  • An employee with no hourly wage or weekly salary cannot clock in; their button is grayed out until one is entered.
  • Pay periods and start days are set under Settings (gear) > Financial > Payroll; see Set up time tracking.

Watch: Running payroll and managing timecards (older screens)

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