Zapier triggers and the data each one sends: reference

The Allmoxy app in Zapier offers a fixed set of Zap triggers, one for each moment Allmoxy sends: new companies, contacts and sign-ups, payments recorded by hand, order status changes, invoices, process starts and ends, tags and employee clock events. This page lists every one with when it fires and the fields it sends, so you can map them in the Zap editor, and ends with the events Zapier never gets and how to send those with a webhook instead.

Applies to: every Allmoxy site with the Zapier module turned on and the Allmoxy app added to your Zapier account. Zapier shows these triggers under the Allmoxy app in the Zap editor; the field names below are as Zapier shows them.

In this article

Before you start
New Company Created
New Contact Created
New Signup: Business Account
New Signup: Individual Account
New Payment
New Payment by Invoice
Change Order Status
New Invoice
Process Started
Process Ended
Tag added to company
Tag added to order
Tag deleted from company
Tag deleted from order
Employee clock in/out
Events that do not reach Zapier, and how to get them
Things to know

Before you start

If you haven't connected your Zapier account to the Allmoxy app yet, do that first: Connect Allmoxy to Zapier and build your first Zap. A Zap trigger here is the event that starts a Zap; it is not an Allmoxy trigger from Settings > Operations > Triggers, and the two have different event lists.

Addresses are broken out into individual pieces (street, city, state, zip and so on) on every trigger that sends them, so you can map each piece separately. Phone numbers arrive as one text field.

New Company Created

Triggers when a new company is created internally via the Add Company page, or through the API. A company that creates itself on your public sign-up page sends New Signup: Business Account instead.

Field	What it holds
Company name	The company's name
Company ID	Allmoxy's number for the company
Email	The company's email address
Phone numbers	The company's phone numbers
Addresses	The company's addresses, broken out into individual pieces (street, city, state, zip, etc)
Default shipping method	The shipping method set on the company
Invoice receipt method	How the company receives invoices (for example "email")

No tags and no custom fields are sent on company records.

New Contact Created

Triggers when a new contact is created through the add contact page on a company, or through the API.

Field	What it holds
Username	The contact's login name
First Name
Last Name
Middle Name
Addresses	The contact's addresses, broken out into individual pieces (street, city, state, zip, etc)
Contact ID	Allmoxy's number for the contact
Company Name	The company the contact belongs to
Phone Numbers	The contact's phone numbers
Email	The contact's email address
Job Title	The job title on the contact record
Status	Whether the contact is active

New Signup: Business Account

Triggers when a new business account (a company) is created through the sign up page on your site, with the first contact that came with it.

Field	What it holds
Company name	The company's name
Company ID	Allmoxy's number for the company
Invoice receipt method	How the company receives invoices (for example "email")
Phone numbers	The company's phone numbers
Default shipping method	The shipping method set on the company
Addresses	The company's addresses, broken out into individual pieces (street, city, state, zip, etc)
Contact username	The first contact's login name
Contact first name
Contact last name
Contact middle name
Contact ID	Allmoxy's number for the first contact
Email	The email address on the account
Job Title	The first contact's job title

New Signup: Individual Account

Triggers when a new individual account (a person with no business company) is created through the sign up page.

Field	What it holds
Username	The person's login name
First name
Last name
Middle name
Addresses	The person's addresses, broken out into individual pieces (street, city, state, zip, etc)
Contact ID	Allmoxy's number for the person
Invoice receipt method	How they receive invoices
Phone numbers	The person's phone numbers
Default shipping method	The shipping method set on the account
Email	The person's email address

New Payment

Triggers when a payment is recorded by hand, with a manual payment method such as check or cash. It will fire once for each invoice that the payment is applied to. Card, bank (ACH) and account-credit payments do not send it; see Things to know for how to catch every payment.

Field	What it holds
Payment ID	Allmoxy's number for the payment
Company Name	The paying company
Company ID	Allmoxy's number for the company
Address	The company's address, broken out into individual pieces (street, city, state, zip, etc)
City	The company's city
State	The company's state
Zip	The company's zip code
Reference number	The check number or reference typed with the payment
Date	The payment date
Amount	The amount of the payment
Payment Type	The manual payment method used
Memo	The memo typed with the payment

New Payment by Invoice

Triggers when a payment is recorded by hand, like New Payment, but this trigger fires once for each invoice the payment was applied to, with the amount applied to that invoice and the invoice's ID. Use it when your Zap works invoice by invoice.

Field	What it holds
Payment ID	Allmoxy's number for the payment
Invoice ID	The invoice this part of the payment was applied to
Company Name	The paying company
Company ID	Allmoxy's number for the company
Address	The company's address, broken out into individual pieces (street, city, state, zip, etc)
City	The company's city
State	The company's state
Zip	The company's zip code
Memo	The memo typed with the payment
Reference number	The check number or reference typed with the payment
Date	The payment date
Amount	The amount applied to this invoice
Payment Type	The manual payment method used

Change Order Status

Triggers when an order status changes. It includes the order info as well as a summary of the items in the order. It fires once per status the order passes, so an order saved several statuses up in one go sends several events, and remake orders arrive here too. There is no previous status field; Date is when the event fired; Status is the raw status code (for example "verified").

Field	What it holds
Status	The new status, as a code such as "ordered" or "verified"
Order Number	The order number
Order Name	The order's name
Company Name	The customer company
Contact Name	The order contact
Contact Email Address	The order contact's email
Product Summary	A summary of the items on the order
Subtotal	The order subtotal
Tax Amount	The tax on the order
Tax Code	The order's tax code
Shipping Amount	The shipping charge
Total	The order total
Date	When the status changed

New Invoice

Triggers when an invoice is created. For an order, that is the first time the order's invoice gets a charge date: when the order reaches the status the customer company is charged at (its payment term's charge status), falling back to the site's charge status when the company has none. It also fires for credit memos, other charges, finance charges and invoices imported through the API.

Field	What it holds
Invoice ID	Allmoxy's number for the invoice
Invoice Name	The invoice's name
Invoice Type	Order invoice, credit memo, other charge or finance charge
Invoice Date	The invoice date
Charge Date	The date the invoice was charged
Ship Date	The order's ship date
Company Name	The invoiced company
Company ID	Allmoxy's number for the company
Subtotal	The invoice subtotal
Tax Amount	The tax on the invoice
Tax Code	The invoice's tax code
Shipping Amount	The shipping charge
Total	The invoice total
Amount Paid	What has been paid on it so far
Void	Whether the invoice is void
Export Class	The invoice's export class
Exported from Sales Orders Queue	Whether it has been exported from the sales orders queue
Exported from Invoices Queue	Whether it has been exported from the invoices queue

Process Started

Triggers when a process is started: an employee clocks in to a labor process on an order. It names the order and the process but not the employee or the time; for those, use an Allmoxy trigger on Order Process Started with a webhook.

Field	What it holds
Order Number	The order number
Order Name	The order's name
Process Name	The labor process that started
Company Name	The customer company
Company ID	Allmoxy's number for the company

Process Ended

Triggers when a process is ended: a clock-out, a one-step process recorded, a batch created or a process applied from a batch, or an open clock closed. Same fields as Process Started, and the same gap: no employee and no time.

Field	What it holds
Order Number	The order number
Order Name	The order's name
Process Name	The labor process that ended
Company Name	The customer company
Company ID	Allmoxy's number for the company

Tag added to company

Triggers when a tag is added to a company, by a person or by an Allmoxy trigger's Add tags action.

Field	What it holds
Tag	The tag that was added
Company Name	The company's name
Company ID	Allmoxy's number for the company
Name	The name on the company record
Email	The company's email address
Phone Numbers	The company's phone numbers
Addresses	The company's addresses, broken out into individual pieces (street, city, state, zip, etc)

Tag added to order

Triggers when a tag is added to an order, by a person or by an Allmoxy trigger's Add tags action (Automatically add tags to an order).

Field	What it holds
Tag	The tag that was added
Order Number	The order number
Order Name	The order's name
Order Status	The order's current status
Company Name	The customer company
Product Summary	A summary of the items on the order
Subtotal	The order subtotal
Tax Amount	The tax on the order
Tax Code	The order's tax code
Shipping Amount	The shipping charge
Total	The order total
Date	When the tag was added

Tag deleted from company

Triggers when a tag is removed from a company by a person. Tags removed by an Allmoxy trigger's Remove tags action send nothing to Zapier.

Field	What it holds
Tag	The tag that was removed
Company Name	The company's name
Company ID	Allmoxy's number for the company
Email	The company's email address
Company Phone Numbers	The company's phone numbers
Addresses	The company's addresses, broken out into individual pieces (street, city, state, zip, etc)

Tag deleted from order

Triggers when a tag is removed from an order by a person. Tags removed by an Allmoxy trigger's Remove tags action send nothing to Zapier.

Field	What it holds
Tag	The tag that was removed
Order ID	Allmoxy's number for the order
Order Name	The order's name
Order Status	The order's current status
Company Name	The customer company
Product Summary	A summary of the items on the order
Subtotal	The order subtotal
Tax Amount	The tax on the order
Tax Code	The order's tax code
Shipping	The shipping charge
Total	The order total
Date	When the tag was removed

Employee clock in/out

Triggers when an employee clocks in or out on their timecard.

Field	What it holds
Date	When the clock event happened
Type (in or out)	Whether it was a clock in or a clock out
Employee Name	The employee who clocked in or out

When a contact is set inactive while still clocked in, Allmoxy clocks them out and the name sent is the person who deactivated them, not the employee.

Events that do not reach Zapier, and how to get them

Some moments in Allmoxy are never sent to Zapier: notes, attachments uploaded to an order, output pages signed, products or supplies created, cards about to expire, subscriptions canceled, B2B remote requests and ship date changes. Payments by card, bank or account credit don't reach Zapier either, only payments recorded by hand.

Every one of those is an event an Allmoxy trigger can listen for. Build a trigger on the event at Settings > Operations > Triggers with the Send web request (Webhook) action, and point it at the app directly or at a catch hook address from Zapier's own Webhooks app, so the data still lands in a Zap. The webhook carries the full record (for an order, its items, totals, dates, custom fields, company tags and order tags), which is more than any Zap trigger above sends. Steps and field lists: Send order data to another app with a webhook; the events: Trigger events, conditions and message variables: reference.

Things to know

New Payment and New Payment by Invoice fire only for payments recorded by hand. Card, bank (ACH) and account-credit payments never send them. To act on every payment, build an Allmoxy trigger on Payment Made (which covers all methods) with an email or webhook action.
Change Order Status fires once per status passed. An order saved from Bid straight to Shipped sends Ordered, Verified, In Progress, Completed and Shipped in a row, so a Zap that adds a row per event adds five.
New Invoice fires at the charge status, the first time the invoice gets a charge date, and for credit memos, other charges, finance charges and API-imported invoices too. On a site whose language is not English, order invoices arrive without items and addresses.
Company records carry no tags and no custom fields. Tags arrive only through the tag added and tag deleted triggers; custom field values are not sent to Zapier.
An empty date shows as 1970-01-01, and money arrives as formatted text ("1,284.50"), so treat both accordingly in your Zap's filters and formatters.
Zapier's sample data comes from the last 10 events of each kind sent from your site, which is what the Zap editor offers when you test a trigger.